• process your payments (where applicable) and thus your registration and facilitate your attendance at the event;
• provide you with information regarding the conference including scheduling and logistics;
• provide you with other information that we believe may be of interest to conference attendees;
• register into our email database to keep you informed about similar events (conferences, masterclasses, community events) from where you can choose at any time to opt-out from the communication list;
• we may also process your data automatically, to improve our Analytics system for enhanced networking opportunities and tailored content, if you give your consent for this.
• we may also transfer (share) your Personal Data (other than payment information) of conference attendees with selected conference partners. The purpose of this is to enable conference attendees to keep in touch with the conference’s partners after the conference for networking purposes if you give your consent for this.

• Right of Access
• You have a right to be given a copy of any of your Personal Data held by Techsylvania in accordance with section 4 of the Data Protection Acts subject to certain exceptions. Requests for a copy of your Personal Data can be emailed to contact@techsylvania.co.
• Right of rectification or erasure
• If Techsylvania holds incorrect information about you which was originally submitted by you through this website, you have the right to have the data amended. Further, you have the right to have any information you have sent to us via this website erased. To request your right to rectification and/or erasure please send your request to contact@techsylvania.co.
• Requests should include: your name and address and a description of the specific Personal Data you wish rectified.
• In specific cases, where we use third-party platforms (e.g. Xing Events, MadMimi) to organize the events, you have direct access to your Personal Data so that you can get a copy, rectify or erase it.
• Right of restriction of processing
• You have the right to request at any time to stop processing your data by Techsylvania or by third parties (to whom we shared your Personal Data).

Data storage

We strive to keep your Personal Data safe, therefore we carefully choose where your Personal Data is stored. To process your personal data, we use the following GPDR compliant third-party processors: Xing Events (event management system), MadMimi (marketing platform), and Google Drive (workspace and cloud storage).

Email Policy:

You can unsubscribe from Techsylvania communications by clicking on the link in each newsletter received or by email to contact@techsylvania.co.

Usage of Photographic and Video Material:

Techsylvania takes photographic and video material of attendees at events. In registering for a conference, you acknowledge that we may include images of yourself intact or in part for material used in various publications, press releases, promotional activities, or other related endeavors. This material may also appear on the Techsylvania conferences website or related social media pages.

Online Surveys:

I hereby give my consent for Techsylvania to store any voluntary information I may provide in the course of participating in an online survey. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose.

Cancellation Policy

Cancellations must be submitted in writing via email to tickets@techsylvania.co. A full refund minus a € 5 + VAT processing fee in addition to a ticketing fee (depending on ticket value) will be given only for cancellations received at least prior to one month before the first day of the event. If overdue, a transfer to the following year may be offered upon written request. Student tickets are non-refundable.

Subsidized Tickets

You cannot resell a subsidized ticket, student tickets as doing so will void the ticket and the ticket holder will not gain entry into the event.All tickets must be assigned to an attendee, and all attendee details must be 100% complete within 30 days of receipt of your ticket. For the avoidance of doubt, this includes name, job title, company name, and a passport-style photo. Ticket reassignment after this date is prohibited.

Use of Personal Data for Advertising Purposes

In certain cases free or subsidized tickets may be offered within 30 days of the event start date. In these instances, tickets must be assigned within 7 days of receipt of your ticket in accordance with the details provided in the above paragraph. Our subsidized ticket offers sometimes include a processing fee. This fee is non-refundable in its entirety.

We hereby inform you that Techsylvania (…) (hereinafter referred to as Operator) processes personal data according to Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as the Regulation).

The natural person whose data is collected and processed is hereinafter referred to collectively as data subjects and individually as data subjects.

Categories of Processed Personal Data

The personal data that are processed are first name, last name, job title, email, cookies, industry, role, source of where the attendees of Techsylvania.

LEGAL BASIS OF THE PROCESSING ACTIVITY LEGAL BASIS OF THE PROCESSING ACTIVITY

The personal data is collected and processed according to art. 6 par. 1 point a) of the Regulation, consent which was priory expressed by the data subjects.

THE RECIPIENTS OF PERSONAL DATA

The collected personal data will be stored on the Madmimi, Xing Events, and Typeform platforms. The employees, the collaborators Techsylvania and the affiliates of Techsylvania have access to the collected data and are therefore the recipients of the data.

DURATION OF STORAGE

The data are stored for a period of a maximum of 5 years, at the end of which they are deleted, except for the case when according to the law and/or at the request of a public authority they need to be stored for a longer period.

THE RIGHTS OF THE DATA SUBJECTS

1. The right to be informed and to have access to the dataThe data subject has the right to access the collected data and to be provided with the following information regarding the processing of his/hers personal data:

THE RIGHTS OF THE DATA SUBJECTS

1. The right to be informed and to have access to the dataThe data subject has the right to access the collected data and to be provided with the following information regarding the processing of his/hers personal data:

• the purpose of the processing;
• the categories of personal data processed and the legal basis for the processing;
• the period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period;
• the recipients or the category of recipients of the personal data, if the case;
• the existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing;
• the right to data portability;
• the right to lodge a complaint with the competent supervisory authority in Romania;
• the existence of automated decision-making, including profiling and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject;
• whether the controller intends to transfer personal data to a third country or international organization and the existence of the right of the data subject to be informed regarding appropriate or suitable safeguards;
• whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether the data subject is obliged to provide the personal data and of the possible consequences of failure to provide such data.

The information is provided free of charge

The Operator shall provide a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form.

1. Right to rectification

The data subject shall have the right to obtain from the controller without undue delay the rectification or the completion of inaccurate personal data concerning him or her.

The Operator shall communicate any rectification of personal data to each recipient to whom the personal data have been disclosed unless this proves impossible or involves disproportionate effort. The Operator shall inform the data subject about those recipients if the data subject requests it.

1. • the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; • the data subject withdraws consent on which the processing is based and where there is no other legal ground for the processing;• the data subject objects to the processing for specific reasons and there are no overriding legitimate grounds for the processing or the data subject objects to the processing in those case where the purpose of the processing is direct marketing;• the personal data have been unlawfully processed;• the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;• the personal data have been collected in relation to the offer of information society services.
     1. Right to erasure (‘right to be forgotten)

     The data subject shall have the right to the erasure of personal data concerning him or her without undue delay where one of the following grounds applies:

   The Operator shall communicate any erasure of personal data to each recipient to whom the personal data have been disclosed unless this proves impossible or involves disproportionate effort. The Operator shall inform the data subject about those recipients if the data subject requests it.

1. Right to restriction of processing

The data subject shall have the right to obtain from the Operator restriction of processing where one of the following applies:• the accuracy of the personal data is contested by the data subject, for a period enabling the Operator to verify the accuracy of the personal data;• the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;• the Operator no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims;• the data subject has objected to processing pending the verification whether the legitimate grounds of the Operator override those of the data subject.The Operator shall communicate any restriction of processing to each recipient to whom the personal data have been disclosed unless this proves impossible or involves disproportionate effort. The Operator shall inform the data subject about those recipients if the data subject requests it.

1. Right to data portability

The data subjects have the right to receive the personal data concerning him or her, which he or she has provided to the Operator, in a structured, commonly used, and machine-readable format.

The data subjects have also the right to request that the Operator transmits their personal data to another controller directly from the controller to which the personal data have been provided, where technically feasible.

The data portability does not automatically trigger the erasure of the data from the systems of the Operator and does not affect the initial storage period applicable for the transmitted personal data.

1. The right to object to the processing of the data:

The data subjects have the right to object at any time:

• on grounds relating to his or her particular situation, to processing of personal data concerning him or her, including profiling, except for those cases where the Operator shall no longer process the personal data demonstrates compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject or for the establishment, exercise or defense of legal claims;• without any justification, to the processing of personal data concerning him or her for direct marketing purposes (including profiling to the extent that it is related to such direct marketing), in the name of the Operator or of a third party or that his/her data to be communicated to third parties for such purpose.

1. The right not to be subject to a decision based solely on automated processing

The data subjects have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.

According to the Regulation, a data subject can be submitted to a decision-making process as the one referred above only in the following situation:• it is necessary for entering into, or performance of, a contract between the data subject and a data controller;• it is authorized by Union or Member State law to which the Operator is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests; • it is based on the data subject’s explicit consent.

1. The right to withdraw the consent

The data subjects have the right to withdraw their consent at any time. The consent can be withdrawn by sending an email to contact@techsylvania.co.

The withdrawal of the consent does not affect the lawfulness of the data processing based on the consent before the withdrawal.

1. The right to an effective judicial remedy

The data subjects have the right to lodge a claim in front of the competent judicial courts where he or she considers that his or her rights under this Regulation have been infringed as a result of the processing of his or her personal data in non-compliance with this Regulation.

Proceedings against the Operator shall be brought before the courts of the Member State where the Operator has an establishment.

Proceedings against a supervisory authority shall be brought before the courts of the Member State where the supervisory authority is established.

Procedural aspects for the exercise of the rights are referred to in points A, B, C, D, E, F, and G of this notice.

In all the cases where the data subjects wish to exercise one of the rights referred to in points A, B, C, D, E, F, and G of this notice, the data subject will be forward the request to the Operator, in writing with date and signature or in electronic format, using the following contact details:

Where the data subject makes the request by electronic form means, the information shall be provided by electronic means where possible, unless otherwise requested by the data subject.

The Operator shall provide the response to the data subject within one month of receipt of the request. This period may be extended by two further months where necessary, taking into account the complexity and number of the requests. The Operator will inform the data subject of any such extension within one month of receipt of the request, together with the reasons for the delay.

Where requests from a data subject are manifestly unfounded or excessive, in particular, because of their repetitive character, the Operator may either:• charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or• refuse to act on the request.

Tickets:

This year’s event will be a hybrid one, offline and online. Online tickets provide access to the LIVE online broadcast of the event via the Hopin platform. The event will take place in compliance with all regulations against the spread of COVID-19 in force at that time. The number of seats in the hall, at the event, may change at any time according to the restrictions, and people affected by this situation will be able to carry the tickets for the 2022 edition or convert them into online tickets (1 offline ticket = 3 online tickets).

Event Access:

Given the increasing number of COVID-19 cases in recent times and because we all want to be safe and enjoy Techsylvania 2022 in the best possible conditions, physical access to the event will be allowed exclusively on the basis of the European COVID Certificate -19 / Green Certificate, as follows:

✅ European certificate COVID-19 / Green Certificate stating that 10 days have elapsed since the completion of the complete vaccination schedule against COVID-19. If you have not yet downloaded the European COVID-19 Certificate, you can do so here https://certificat-covid.gov.ro/login